Confidentiality of Library Records

To protect each individual’s privacy in use of library services, Springfield Public LIbrary has adopted the following policy regarding the confidentiality of records of registered library patrons.

The First Amendment of the United States Constitution guarantees freedom of speech with the corresponding right to hear what is spoken and read what is written without fear of government intrusion, intimidation, or reprisal. Confidentiality is the primary means of prividing the privacy that will free the individual from fear of intimidation or retaliation.

Oregon State law recognizes Springfield Public Library as a public body subject to the Public Records Law. However, ORS 192.502.22 provides the following exemption from disclosure of library public records:

“The records of a library, including circulation records, showing use of specific library materials by a named person or consisting of the name of a library patron together with the address, electronic mail address, or phone number, of the patron.”

In accordance with the underlying considerations cited above, the Springfield Public Library adopts the following Privacy Policy:

User records of the Springfield Public Library showing 1) use of specific library materials consulted, borrowed, acquired, or transmitted, by a named person; or 2) consisting of the name of a library patron together with the person’s address, electronic mail address, or telephone number, or both, are exempt from disclosure. However, upon issuance of a court order, the LIbrary may be required to disclose borrower records to law enforcement agencies. Depending on the court order, the Library may or may not be allowed to disclose to the patron or anyone else that the records were released.

These records include, but are not limited to:

  • circulation records;
  • borrower registration records; and
  • records created to facilitate access to and/or use of library information, materials and services.

The Springfield Public Library reserves the right to use library records for administrative purposes, such as recovering overdue materials, payment for lost items, customer surveys, or other administrative mailings. The Library does not allow use of library records for fundraising or political purposes.

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